Automation

Put your bots to work on a schedule, or the moment something happens

Automations in Brainwrite start a bot's work without you: on a schedule, when something happens in a connected app such as a new Gmail email, when an outside service calls a webhook, or when your AI usage limit resets. Every automation lives on one Automations page, as a list or a week calendar, and reports back into the bot's chat.

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Every demo request, researched before you see it

When a new Gmail email has "demo" in the subject, look up the sender's company and draft a reply with two call times.

Your Chief of Staff put a team on it

Nova· Chief of Staff
Dash· Inbox triager
Sage· Reply drafter

Automation created: New lead email, checked every 15 minutes.
First match: Dana at Brightline Agency, 40 people, uses HubSpot.
Reply drafted in Gmail with Tuesday 10:00 or Wednesday 15:00.
Results go to this chat.

Done1 draft to send: waiting for your yes.

An illustrated example. Your team works on your own files and apps.

Split scene: at 6:10 pm a logistics manager leaves the office; at 7:40 am he reads the results over coffee with AI agents Dash and Atlas, who worked overnight.

See it in the app

Automations in Brainwrite.

Automations New

MON26TUE27WED28THU29FRI30SAT31SUN18101214161820Morning brief8:30Daily code scan17:00Social queue19:30Morning brief8:30Daily code scan17:00Social queue19:30Morning brief8:30Daily code scan17:00Continue when your limit resets14:40Social queue19:30Morning brief8:30Daily code scan17:00Social queue19:30Morning brief8:30Daily code scan17:00Invoice chase11:00Social queue19:30

An illustration of the Automations page. Switch between List and Calendar above.

Why it matters

On your own, with a chatbot, and with Brainwrite.

Topic	Doing it yourself	A single chatbot	Brainwrite
Starting work	Check the inbox and calendar, then start each task	Waits for you to type	Starts on a schedule, an app event, a webhook or a wait
Seeing what runs	Reminders spread across apps	Nothing to see	One Automations page, as a list or a week calendar
Usage limits	Come back later and start again	Try again later	Continue by itself when your limit resets

How it works

How Automations works.

01
Ask, or choose New
Tell a bot what to do and when ("every weekday at 8:30, send me the brief") and it sets the automation up from chat. Or open Automations and choose New.
02
Pick what starts it
A time (once, at an interval or on chosen weekdays), something that happens in a connected app, a webhook from another service, or when your AI limit resets.
03
Narrow it down
For an app event, choose the account and add a filter such as Subject contains. Turn on Remember the last run when each run should build on the one before.
04
Read the result in chat
Each run reports into the bot's chat, or a results thread you choose. The list shows when an automation last ran or checked, and what is next.

Good to know

The details.

When something happens in an app

Pick a connected app and an event, such as a new Gmail email, then say what the bot should do. Some apps send events as they happen; others, such as Gmail, are checked every 15 minutes.

Tell me when…

Ask a bot to let you know when a build finishes, a file appears, another bot is done or a page says something. No AI runs while it waits; it speaks again only when it happens.

Continue when your limit resets

A turn stopped by an AI usage limit offers Continue at … when your limit resets, so the work carries on by itself without you watching the clock.

List or calendar

Switch between a list with a switch for each automation and a week calendar where every run sits in its bot's colour. Needs you rows say why a run didn't finish.

Runs that recover

Routines recover from passing failures by themselves. A routine that keeps failing the same way is reported once, and an unanswered question no longer stops later runs.

Runs on startup

For a computer that is often off when a routine is due, turn on Also run when Brainwrite starts. Its runs show as On startup in the run logs.

The edges, plainly

Automations on your computer need Brainwrite open. On My Cloud they keep running while your computer is off.
A wait lasts 24 hours unless you ask for longer, and at most 7 days. A bot can have 10 waits at once.
Automations act at the bot's approval level. New bots start at Full access; choose Ask for approval for a bot that should ask before it sends or posts.
When a plan ends, the automations on your computer pause, and exactly those come back on once the payment goes through.

Full reference in the documentation

Use cases

Jobs this feature does for you.

Works with

Apps it's often used with.

FAQ

Questions about Automations

Can an AI agent start working when an email arrives?

Yes. In Brainwrite, open Automations, choose New, then When something happens in an app. Pick Gmail and the new-email event, add a filter such as Subject contains, and say what the bot should do. Gmail is checked every 15 minutes; apps that send events as they happen start the bot at once.

What is the difference between a routine and an automation?

A routine is one kind of automation: work that runs at a set time, once, at an interval or on chosen weekdays. Automations also include app events, webhooks, waits and continuing when your AI limit resets. They all live on the same Automations page, with one list and one calendar.

Do automations run when my computer is off?

Automations on your own computer need Brainwrite open. On My Cloud, your always-on Brainwrite Cloud computer, they keep running while your computer is asleep or off. For a computer that is often off when a routine is due, Also run when Brainwrite starts catches it up on the next launch.

Will an automation send emails without asking me?

It follows the bot's approval level. New bots start at Full access, which sends through your connected apps without asking. To review first, choose Ask for approval for that bot, and sends become approval cards. Automations also say which ones only read and draft.

Works well with